Sales Operations Administrator

Are you someone who loves staying organized and helping teams run smoothly? We're looking for a proactive team player to support our sales operations with key tasks like managing pipelines, drafting proposals, and ensuring a smooth sales process. If you're detail-oriented and enjoy making an impact, we’d love for you to join us!

About Sharesource:

We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses.

https://www.sharesource.com.au/

What are we looking for?
We are looking for a detail-oriented and proactive Sales Operations Administrator to support our sales teams based in Australia and the US. This role involves managing administrative tasks tied to our HubSpot Deal pipeline, assisting with content management, drafting proposals and statements of work (SoWs), and offering comprehensive support throughout the sales process. You will be a key player in ensuring smooth operations, making sure our sales process is streamlined, and supporting the team in meeting its goals. A collaborative mindset, strong communication skills, and attention to detail are crucial for this role.

What are you expected to do?

• HubSpot Deal Pipeline Management: Administer and maintain the deal pipeline, ensuring deals are up-to-date and efficiently progressing through each stage.
• Deal Progression: Monitor and track deal progress, assisting in closing deals.
• Content Management Support: Help manage and organize content postings, ensuring they align with overall sales and marketing objectives.
• Proposal and SoW Drafting: Assist in preparing sales proposals, statements of work, and related documentation.
• Sales Support: Collaborate with senior sales team members to support and streamline the sales process from lead acquisition through to closing deals.
• Internal Coordination: Communicate effectively with internal teams to ensure alignment between sales and operational functions.
• Sales Process Improvement: Identify and propose opportunities to enhance the efficiency and effectiveness of sales operations.

You’ll be a great fit if:

• 2+ years of experience in sales operations or a similar administrative role (experience supporting international teams preferred).
• Experience with CRM systems, especially HubSpot; ability to manage deal pipelines efficiently.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent communication skills, both written and verbal, for collaborating with diverse teams across different time zones.
• Ability to thrive in a fast-paced environment, managing multiple priorities.
• Proactive and solution-oriented, anticipating the needs of the sales team.
• Experience drafting proposals, contracts, or sales documents is an advantage.
• Tech-savvy with a demonstrated ability to quickly learn and use new platforms (e.g., HubSpot, project management tools).

Here are your benefits from joining our team:

• Competitive salary and professional development
• Collaborative client partnerships and a fun, inclusive work environment
• Opportunities for leadership, expertise, and global client exposure
• Monthly coaching, training, and career development
• Remote work flexibility and a flexible hybrid model
• Engage in social impact activities and industry impact
• Achieve work-life balance and flexibility to support personal commitments
• Comprehensive HMO coverage with one free dependent

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world!

Our 5 Values:

• Make a social impact: We balance between our work for client teams and for the society by constantly making good impacts.
• Be proactive: We encourage brave thinking, continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

What makes us different?

Our culture code. You will be a part of our vibrant company culture and experience a workplace where your contributions are valued, your growth is encouraged, and your opinion is respected:

• Challenged, autonomous, momentum
• Learning, growth mindset
• Lead by our values
• Heard, cared for, make good friends

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What happens after you submit your application?

The whole process takes around 4 weeks:

• There will be 3-4 interviews and a possible assessment from our client partner. You will undergo an initial interview, a culture interview, and 1-2 interviews with our cool client. This will run for about 1-2 weeks but we will let you know if we need to ramp it up. Be yourself and have fun.
• We will constantly communicate with you as to the development of your application. You can also directly communicate with us to ask us about the status of your application.
• If all goes well, we complete the reference check and provide other necessary requirements so we can offer you the job right away.

We would be grateful if you have these already:

1. Fit to Work/Health Card (Basic 5 employment medical tests)
2. NBI Clearance
3. Social IDs - PHIC, SSS, HDMF, TIN
4. Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.